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Sharepoint Search as a Federated Search Software

Picture of Arrchiver By   ·  2 minute read

SharePoint is a popular collaboration platform developed by Microsoft that allows organizations to store, share, and manage content and applications. One of the key features of SharePoint is its built-in search engine, which enables users to search for content and information across the platform. In this article, we will explore the merits of SharePoint Search and how it can benefit organizations.

8 Benefits of SharePoint Search

  1. Integration with Other SharePoint Features:

SharePoint Search is tightly integrated with other SharePoint features, such as metadata management, document libraries, and lists. This means that users can search for content based on metadata tags and other attributes, making it easier to find the information they need. Additionally, SharePoint Search can also index content stored in SharePoint lists, such as tasks, issues, and announcements, providing a comprehensive search experience.

  1. Customizable Search Results:

SharePoint Search provides a range of customization options that allow organizations to tailor the search experience to their specific needs. For example, administrators can configure the search results page to display only certain types of content, such as documents, pages, or sites. They can also customize the search results layout and add filters to help users refine their search queries. Additionally, SharePoint Search can be configured to display search results from external sources, such as file shares, websites, and enterprise applications, providing a unified search experience.

  1. Federated Search:

SharePoint Search provides federated search capabilities, which allow users to search for content across multiple systems and applications from a single search box. For example, users can search for content stored in SharePoint as well as external content sources, such as file shares, websites, and enterprise applications. This makes it easier for users to find the information they need without having to navigate between different systems and applications.

  1. People Search:

SharePoint Search includes a people search feature that enables users to find colleagues based on their name, job title, or other attributes. People search can also be used to search for expertise and skills within the organization, making it easier to identify subject matter experts and collaborate on projects.

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  1. Relevance Ranking:

SharePoint Search uses machine learning algorithms to rank search results based on relevance, taking into account factors such as user behavior and query intent. This means that users are more likely to find the information they need on the first page of search results, reducing the time and effort required to find the information they need.

  1. Content Enrichment:

SharePoint Search uses content enrichment to analyze and extract information from documents and other content, making it easier to find and organize. For example, SharePoint Search can extract metadata from documents, such as author, date created, and file type, making it easier to search for documents based on these attributes. Additionally, SharePoint Search can also extract text from images and PDFs, making it easier to search for content that would otherwise be difficult to find.

  1. Scalability:

SharePoint Search is highly scalable and can support large enterprise deployments. SharePoint Search can be configured to crawl content stored in multiple SharePoint farms, allowing organizations to search for content across multiple geographies and environments. Additionally, SharePoint Search can be configured to use multiple search servers, providing high availability and load balancing capabilities.

  1. Security:

SharePoint Search is highly secure and provides a range of security features to protect sensitive content. For example, SharePoint Search can be configured to respect document permissions, ensuring that users only see search results for documents that they have permission to access. Additionally, SharePoint Search can be configured to use SSL encryption, ensuring that search queries and results are transmitted securely.

SharePoint Search is a powerful search engine that can be utilized as a federated search solution in the Microsoft ecosystem. It provides a range of benefits for organizations. With its tight integration with other SharePoint features, customizable search results, federated search capabilities, people search, relevance ranking, content enrichment, scalability, and security features, SharePoint Search is a great starting point for Enterprise Search capabilities